Notary Public Southampton

I am a Notary Public based in Southampton. I act for clients from Southampton, Winchester, Portsmouth, Fareham – in fact from all parts of Hampshire.

I can offer appointments at our offices in Southampton or by prior arrangement elsewhere. I can also offer appointments by prior arrangement at our office in Winchester.

Please contact me for a fee quote.

Click on a link below for more information.

What is a Notary Public?
Notary services
Foreign Languages
What is Legalisation or Apostille?
What identification does a Notary Public require?
What does it cost?
Independence and Rules
Data Protection Privacy Notice

What is a Notary Public?

A Notary, or Notary Public, can authenticate or legalise documents. A Notary can also deal with legalisation or an Apostille, if needed. The services of a Notary Public are usually required when you have documents which are needed for use abroad. The Notary's signature and seal will verify to the authorities in that country that the relevant checks have been carried out.

The need for a Notary Public is dictated by the requirements of the country where the document is to be used. For example, if you wish to buy a property abroad, it is often necessary to give your overseas lawyer power to deal with the purchase. This can be done by means of a Power of Attorney, which is signed by you in front of a Notary. The Notary Public will confirm your name and identity and sign the document and seal it with his official seal.

More information at Notary Public Southwark and Notary in Swindon , Notary Public Marylebone , Chesterfield and Chiswick

Notary Services

You may need to see a Notary to:

obtain a certified copy of a passport
certify copies of other documents such as examination certificates
buy or sell property abroad
transfer property
sign a Power of Attorney for use abroad
make a statutory declaration or swear an oath or affidavit
confirm your single status in order to marry abroad
obtain duplicate documents for lost passports or your other important documents
get an Apostille or legalisation
have your contracts authenticated by a Notary
have a commercial translation certified by a Notary
assign patents, trade marks or domain names
deal with other documents for use abroad

Foreign Languages

Documents presented to a Notary may be in a foreign language. The Notary must ensure that both he and the client understand the meaning and effect of the document. Notaries do not usually give advice about the meaning or effect of a document or transaction. It is important that the client shows the Notary any correspondence or advice that he has been given by others.
A Notary Public may also be known as a Notario Publico, Notaio, Notario, Notar or a Notaire.

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What is Legalisation or Apostille?

A notarised document may often need to be further authenticated by having the U.K. Foreign and Commonwealth Office confirm the validity of the Notary's signature and seal. The requirement for this will depend on the foreign country involved. This is done by legalisation by the use of the Foreign and Commonwealth Office's official certificate, known as an Apostille, which is attached by the FCO to the document. These are internationally recognised under the terms of the Hague Convention.

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What identification does a Notary Public require?

Following the implementation of the Money Laundering Regulations 2017, Notaries are now obliged to keep evidence on their files of the identity and the address of all their clients before they undertake any work. Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

passport
driving licence (with photo card)
national identity card (EEA state members)
an armed forces pass (with photo and signature)
firearms licence (with photo and signature)
other government issue ID (with photo and signature)
residence permit
benefit book or original notification letter from Benefits Agency

In addition, they require proof of residence, which can be one of the following original documents:

Bank statement or letter from bank
Utility bill or council tax bill (not mobile phone bill)
Tenancy agreement or Housing Association rent card
Inland revenue tax demand or self assessment statement

When a Notary Public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:

Extract from the company register
Certificate of incorporation
Latest report and audited accounts
Up to date certified copy of partnership agreement
Evidence of being regulated by a regulatory body such as the Law Society or FSA.

In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.

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What does it cost?

An early indication of the costs can usually be given in advance but so that we can establish the charges please tell us the following:

What service you need - witnessing signatures, certifying copy documents, obtaining Apostille etc
The type of documents concerned - for instance is it a Power of Attorney that you need witnessing
Who is signing or presenting the documents - are they personal papers or for a Company?
How many documents are there?
To which country they are to be sent

Please visit the contact me page to obtain a quotation.

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Independence and Rules

A Notary is an independent officer and must not do anything to compromise this. Notaries should not act in matters where they have a personal interest. They are bound by professional rules and standards to ensure the protection of their clients. They are also bound to follow the rules on the prevention of money laundering. Notaries must be insured against negligence and dishonesty.

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